Valley View School Volunteers

Volunteers are an integral part of our school. You add so much to the educational experiences that our children have at Valley View School and we appreciate you very much. Our focus as a community will be to improve student achievement, citizenship, personal development, and character building for all of our students. We must ensure a positive learning environment that teaches children how to be respectful and responsible citizens, as well as thinkers, inquirers, and discoverers.

“Volunteers are not paid, not because they are worthless, but because they are PRICELESS.”

       -Anonymous

Volunteer Code of Ethics

  1. Volunteers must comply with Calgary Board of Education policies, regulations and any school rules.
  2. All applicants for a volunteer position must complete the Volunteer Registration Form and any other school forms.
  3. A volunteer position with the CBE is conditional on satisfactory receipt and evaluation of their security clearance, even if the volunteer position has started before the security clearance is completed.
  4. All volunteers are required to sign in at the office and wear a name tag during the time they are here. Sign out before you leave the building.
  5. Please do not park in our staff parking lot as all spots are assigned to staff. You are free to park in the community center parking lot across the street.
  6. If you are unable to come for your appointed volunteer time, kindly let the teacher and/or office know in advance.
  7. Confidentiality is of the utmost importance in order to ensure that the dignity and worth of students, parents, volunteers and school staff is honoured.
  8. Any information collected, used generated, and stored by the CBE including student, instructional, financial, or administrative information is strictly confidential and is to be used only in the performance of volunteer duties.
  9. As a volunteer, you can assist greatly in enhancing student learning by working positively and co-operatively with the school team.
  10. Volunteers should ask for clarification of any instructions or procedures you are unclear about.
  11. To make your volunteer experience successful:
  12. interact often with the students
  13. participate in the various elements the program offers
  14. share your ideas to help students benefit from the event/activity
  15. The teaching staff and principal are responsible for student learning and discipline.
  16. Volunteer time should not be used to discuss your child’s behaviour or progress. Appointments can be made with the teacher regarding these matters.
  17. You must notify the principal of any new criminal charges at the time the charge is made.

“Selfless action is a source of strength.”

Mahatma Gandhi

Thank you!

​​​​​Volunteer With Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1

Go to MyCBE and click on the "Online forms and School Registration" tab and complete the volunteer registration 2025-26 form.

School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Note: prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2

Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

Volunteers should wait to submit their request until they receive an email from Calgary Police Service – Record Check inviting them to apply for their Police Information Check with VS for Volunteer. This will ensure the voucher is ready to be redeemed by the volunteer.

Voucher costs are covered for online applications only. If a volunteer applies to Calgary Police Service in-person with the e-Pic letter given them from their school, the $21.25 application fee will apply.​

If a volunteer submits their own payment, there is no option for a refund. There is no refund option for volunteers who have previously submitted applications.​​

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3

Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​

Annual Volunteer Registration

Each school year you must complete the CBE volunteer registration form. By completing the form, you agree to abide by the conditions that protect the safety, confidentiality and working environment of our schools. You also make a signed declaration with regard to criminal charges.